Creating Schedules

Creating Schedules

Overview

Schedules have two primary purposes in Brivo:
  1. Define when a user has access to a door.  For example, the cleaning company may only have access to the main entrance between 7 pm and 10 pm on Wednesday.  A schedule is required to define that timeframe. 
  2. Define when a door should automatically unlock and lock.  For example, the loading dock door is to remain unlocked between 6 am and 6 pm Mon-Fri.  

Creating an Access Schedule

1.  Login to Brivo via a web browser (the app doesn't support this function)
2.  Using the left menu, go to Configuration >> Schedules

3. Let's start with creating an access schedule, which defines when users have access.  Click on the New Schedule button
4. Give the Schedule a logical name that briefly describes the purpose.  This makes it easier when associated with a User Group.
5. Associate the schedule to a specific site or select Universal to apply to all sites.
6. Using the grid for defining scheduled days and times:
      a.  Using your cursor click on the start time and drag your cursor to the end time, which creates a blue block.  This blue block represents the access window.  
      b.  If you need to fine-tune the start or end time, click on the blue block and manually adjust the time in the Start and End fields.
      c.  Use the Copy functions to easily add the block to other days of the week.
7. Leave the Enabling Group and Grace Period set to None and 0 respectively.  This feature is for advanced users. 
8. Leave the Holidays field blank as we don't recommend using the holiday function
9. Click here to learn about Schedule Exceptions, which are very handy when a temporary change to the schedule is required.
10. Make Sure you ALWAYS SAVE YOUR CHANGES
**IMPORTANT**  Associate the schedule to the Group(s) and Device to which it applies.  Click here for instructions.

Creating an Unlock Schedule

1.  Login to Brivo via a web browser (the app doesn't support this function)
2.  Using the left menu, go to Configuration >> Schedules

3. Let's start with creating an unlock schedule, which defines when a door automatically unlocks and locks.  Click on the New Schedule button
4. Give the Schedule a logical name that briefly describes the purpose.  This makes it easier when associated with a Door.
5. Associate the schedule to a specific site or select Universal to apply to all sites.
6. Using the grid for defining scheduled days and times:
      a.  Using your cursor click on the start time and drag your cursor to the end time, which creates a blue block.  This blue block represents the unlock window.  
      b.  If you need to fine-tune the start or end time, click on the blue block and manually adjust the time in the Start and End fields.
      c.  Use the Copy functions to easily add the block to other days of the week.

7. Leave the Enabling Group and Grace Period set to None and 0 respectively.  This feature is for advanced users. 
8. Leave the Holidays field blank as we don't recommend using the holiday function
9. Click here to learn about Schedule Exceptions, which are very handy when a temporary change to the schedule is required.
10. Make Sure you ALWAYS SAVE YOUR CHANGES
**IMPORTANT**  Associate the schedule to the Door(s) to which it applies.  Click here for instructions.

    • Related Articles

    • Creating Groups

      Overview A group defines the when and where a user has access. If a user isn't in at least one group, the user will not have access to any doors. It is important to create groups based on access levels within your organization. For example, ...

    • Adding a Schedule Exception

      Overview Schedule exceptions are very handy for easily making predictable and unpredictable schedule changes, whether it is a door unlock schedule or group access schedule.   Adding One-Time Exception A one-time exception is used for a single ...

    • Door Unlock Schedule

      Overview Having a door on an automated unlock schedule can be very useful when people that don't normally have credentials require access.  A door unlock schedule is commonly used for lobbies, retail stores, and facilities with certain staffed ...

    • Change Door Access Within a User Group

      Overview Groups define who has access to which door and when.  Users are assigned to at least one group.  If a user isn't assigned to a group, that user will not have access to any doors.  The following instructions demonstrate how to add and remove ...

    • Assign or Revoke Cards from Users in Brivo OnAir

      Overview This section provides instructions for assigning and revoking proximity cards, which need to be performed using the Brivo OnAir web application.  Card Bank Before any cards can be assigned to users, the card ID(s) must exist in the Brivo ...